Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBRKG601 Mapping and Delivery Guide
Define recordkeeping framework

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBRKG601 - Define recordkeeping framework
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to define, identify and establish the recordkeeping framework for an organisation or business unit at functional level.It applies to individuals who use analytical skills and specialist knowledge of records systems and business areas to develop frameworks to support business operations. The individual may have responsibility for a team or sole responsibility for their work within the business system. No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Establish regulatory and social environment
  • Identify and document legal and regulatory framework for the organisation in accordance with industry standards
  • Analyse and document relevant legislation for implications for recordkeeping
  • Review documentation of organisational functions for compliance
  • Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself
       
Element: Determine principal areas of risk requiring recordkeeping strategy
  • Review and update organisation’s existing risk analyses for implications in relation to redundancy of records
  • Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework
  • Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework
       
Element: Determine record requirements for each business function
  • Determine and analyse risks, liabilities and regulatory requirements against each business function
  • Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records
  • Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats
       
Element: Establish recordkeeping framework for organisation
  • Develop and communicate an overview of responsibilities for recordkeeping within the organisation
  • Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards
  • Define recordkeeping responsibilities and rights for each business function
  • Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function
  • Define, assign and document levels of accountability and responsibility for each level of recordkeeping
  • Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons
  • Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish regulatory and social environment

1.1 Identify and document legal and regulatory framework for the organisation in accordance with industry standards

1.2 Analyse and document relevant legislation for implications for recordkeeping

1.3 Review documentation of organisational functions for compliance

1.4 Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself

2. Determine principal areas of risk requiring recordkeeping strategy

2.1 Review and update organisation’s existing risk analyses for implications in relation to redundancy of records

2.2 Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework

2.3 Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework

3. Determine record requirements for each business function

3.1 Determine and analyse risks, liabilities and regulatory requirements against each business function

3.2 Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records

3.3 Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats

4. Establish recordkeeping framework for organisation

4.1 Develop and communicate an overview of responsibilities for recordkeeping within the organisation

4.2 Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards

4.3 Define recordkeeping responsibilities and rights for each business function

4.4 Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function

4.5 Define, assign and document levels of accountability and responsibility for each level of recordkeeping

4.6 Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons

4.7 Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish regulatory and social environment

1.1 Identify and document legal and regulatory framework for the organisation in accordance with industry standards

1.2 Analyse and document relevant legislation for implications for recordkeeping

1.3 Review documentation of organisational functions for compliance

1.4 Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself

2. Determine principal areas of risk requiring recordkeeping strategy

2.1 Review and update organisation’s existing risk analyses for implications in relation to redundancy of records

2.2 Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework

2.3 Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework

3. Determine record requirements for each business function

3.1 Determine and analyse risks, liabilities and regulatory requirements against each business function

3.2 Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records

3.3 Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats

4. Establish recordkeeping framework for organisation

4.1 Develop and communicate an overview of responsibilities for recordkeeping within the organisation

4.2 Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards

4.3 Define recordkeeping responsibilities and rights for each business function

4.4 Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function

4.5 Define, assign and document levels of accountability and responsibility for each level of recordkeeping

4.6 Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons

4.7 Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and document legal and regulatory framework for the organisation in accordance with industry standards 
Analyse and document relevant legislation for implications for recordkeeping 
Review documentation of organisational functions for compliance 
Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself 
Review and update organisation’s existing risk analyses for implications in relation to redundancy of records 
Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework 
Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework 
Determine and analyse risks, liabilities and regulatory requirements against each business function 
Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records 
Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats 
Develop and communicate an overview of responsibilities for recordkeeping within the organisation 
Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards 
Define recordkeeping responsibilities and rights for each business function 
Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function 
Define, assign and document levels of accountability and responsibility for each level of recordkeeping 
Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons 
Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework 

Forms

Assessment Cover Sheet

BSBRKG601 - Define recordkeeping framework
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

BSBRKG601 - Define recordkeeping framework

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: